Data protection information on the processing of personal data in relation to the service

This information on data protection includes the information to be provided to data subjects pursuant to Article 13 of the General Data Protection Regulation (2016/679) of the European Parliament and of the Council. This includes information on how we collect, use, disclose and store personal data in the Itä service at the Finnish Environment Institute (SYKE).

SYKE has the right to make technical changes to this information without prior notification to data subjects.

Controller and data protection officer

Finnish Environment Institute SYKE
Latokartanonkaari 11
00790 Helsinki, Finland
Secure email:
Tel. +358 295 252 001

Controller’s contact people

Hanna Piepponen, Coordinator, Marine Research Centre

Wilma Viljanmaa, Senior Coordinator, Marine Research Centre

Contact information for SYKE’s data protection officer

Grounds for processing

We process personal data for the performance of a task carried out in the public interest (point (e) of Article 6(1) of the GDPR and paragraph 2 of section 4(1) of the Finnish Data Protection Act (1050/2018)). The data is necessary for implementing the service and contacts. The personal data provided is not used for any purpose other than those mentioned below.

Personal data collected and the purpose of their processing

You are asked to provide your email address and/or other contact details when you give feedback in the Itä service. You can also send the feedback anonymously, but if you wish to receive a response to the feedback you have given, you must submit your contact details.

The service does not collect data that allows for identifying individual visitors. However, we do collect general statistical data on the website’s use for the purpose of the service’s development.

The data is collected with the help of cookies, but users can disable or block cookies by changing their browser settings. This may, however, result in the pages not displaying correctly. The compiling of visitor statistics is based on the server’s log data and on Google Analytics reporting, which relies on the cookie of the Google Analytics software and a JavaScript code. In addition, the website collects statistical data with Hotjar software which does not save data that allows for identifying individual visitors.

Sources of personal data

Any personal data submitted in connection to the provision of feedback is given by the person sending the feedback.

Processing of personal data

The data on feedback forms is processed by the people maintaining the service at SYKE. When necessary, the data on feedback forms can be sent to the partner producing the online service for the purposes of responding to the feedback. The partners involved in producing the service include the Geological Survey of Finland (GTK), the Finnish Meteorological Institute, Natural Resources Institute Finland (Luke), Metsähallitus, the Finnish Heritage Agency, the Brahea Centre at the University of Turku, the Coordination Group for Marine Spatial Planning Cooperation and the Government of Åland.

The data is not transferred or disclosed outside the EU or the EEA.

Protection of the processing of personal data

The technical measures necessary to protect the processing of personal data in relation feedback have been carried out. The Finnish Environment Institute has agreed on the processing of personal data in accordance with the GDPR with the partners and subcontractors producing the online service.

Storage of personal data

In addition to the time it takes to process feedback, personal data is stored in the online service’s content production system for a period of two calendar years until February as of the year during was the feedback was submitted, after which the data is archived. The archived data does not include any possible email address, name, phone number or company/organisation data submitted by the sender.

Your data protection rights related to the processing of personal data

We aim to provide a comprehensive view of the processing of personal data in this statement. If you are nevertheless unclear on some part of the personal data processing conducted by us, you can make further inquiries by addressing them to our contact person.

You have the following rights pursuant to the General Data Protection Regulation:

You have the right to know the purposes for which we process your personal data and how we process the data.

You may request and gain access to your personal data by getting in touch with our contact person.

You have the right to request your personal data, and to have any inaccurate data corrected or rectified or deleted, to request the erasure of your personal data and refuse their transfer to an archive.

If you do not consider the processing of your personal data lawful, you are entitled to file a complaint on the matter with the supervisory authority.